Accela Cloud Document Service (ACDS) – 26.2 Release Notes
Summary & Themes
Beta Release in Staging: ACDS is available for beta testing in staging environments. This release is not yet production-ready and is limited to select customers for feedback and iterative improvement.
Unified, Modern Document Management: ACDS delivers a session-based API for document upload, download, listing, and metadata management, supporting both native Azure storage and customer-hosted EDMS integrations.
Customer-Driven Enhancements: This release addresses critical customer requests for improved metadata handling, compliance support, and operational efficiency.
Comprehensive Documentation: New customer-facing setup and API guides are available in the Developer Portal, supporting both technical and business users.
Stability, Security, and Performance: Numerous fixes and optimizations improve reliability, error handling, and compliance with regulatory requirements.
ACDS Service Improvements & Enhancements (26.2)
Features
Expanded Metadata Support for Document Operations
Upload, list, and delete operations now include critical metadata fields such as record Alt ID, 4-part record type, document group/category, document name, created date, and uploaded by. This ensures proper indexing, compliance, and visibility across all document types.
Regulatory Compliance Support
Added "uploaded by" field to document metadata, supporting DOJ/ADA compliance by distinguishing public user uploads from internal staff. This enables agencies to meet regulatory requirements for document storage and display.
Self-Healing and Accurate Metadata Synchronization
When syncing documents from external EDMS, ACDS now updates local records with richer metadata from the adapter, ensuring that group, category, document name, and upload date are always accurate and never blanked out by null values.
Improved Delete Operations
Delete requests now correctly populate the required entityID parameter, ensuring reliable and auditable document removal in line with customer expectations and API specifications.
Performance and Usability Enhancements
Reduced unnecessary API calls after document uploads, especially for records with many inspections, improving performance and reducing load on customer repositories.
Adapter and Integration Improvements
The ACDS adapter now passes all required metadata fields for uploads and lists, reducing the need for additional Construct API calls and manual data augmentation.
Bugs & Stability Fixes
Consistent Metadata Handling: Fixed issues where document group, category, and name were not being populated, ensuring documents are visible and properly classified in both ACA and back-office.
Accurate Upload Dates: The original creation date from external EDMS is now preserved, rather than defaulting to the current sync date.
Reliable Multi-Document Downloads: Addressed issues with duplicate or missing files when downloading multiple documents, especially in environments using external EDMS.
How These Improvements Benefit You
Better Document Visibility: Documents are now easier to find and correctly classified, improving staff efficiency and public access.
Regulatory Confidence: Agencies can meet DOJ/ADA and other compliance requirements with accurate metadata and audit trails.
Reduced Manual Work: Fewer workarounds and API calls are needed, saving time for IT and business users.
Improved Performance: Optimized API behavior reduces unnecessary load and speeds up document operations, especially for large or complex records.